Who we are
Enerjobs (enerjobs.ai) is a service of Optimus AI LLC, a Wyoming limited liability company, with its registered office at 30 N Gould St, STE R, Sheridan, WY 82801, USA ("Enerjobs", "we", "us"). We are the controller of the personal data described in this policy. For any privacy question or request, write to agent@enerjobs.ai.
What this policy covers
This policy explains how we handle personal data when you visit enerjobs.ai, contact us by email or WhatsApp, post a job, or work with us as a contractor. It applies to clients (the companies and project managers who hire through us) and to contractors (the offshore professionals we match to jobs).
The data we collect
Clients
- Name, company, role, email address and phone or WhatsApp number
- Job details you send us: role, location, dates, rotation, rates and required certificates
- Your messages with us and with Hutty, our AI agent, by email or WhatsApp
- Billing details needed to invoice you
Contractors
- Name, contact details, nationality and country of residence
- CV, work history, skills, equipment experience and references
- Certificates and their expiry dates, such as BOSIET, offshore medical and GWO
- Availability, day or hourly rates and rotation preferences
- Your messages with us and with Hutty
- If we manage your engagement: timesheets, expenses, bank details and the tax information needed to pay you
Website visitors
- Technical data our hosting provider records when you load the site, such as IP address, browser type and the pages requested
The site sets no advertising or analytics cookies and does not track you across other websites.
How we use it and why
| Purpose | Legal basis |
|---|---|
| Matching contractors to jobs, verifying availability, rates and certificates, and sending shortlists | Performing our contract with you, or taking steps you asked for before one |
| Managing contractor engagements: contracts, timesheets, expenses and payments | Performing our contract; legal obligations |
| Keeping a contractor network so we can offer you future roles | Our legitimate interest in running a crewing service, balanced against your interests; you can opt out at any time |
| Invoicing, accounting and tax | Legal obligations |
| Running and securing the website and our systems | Our legitimate interest in a safe, working service |
| Sending you news about our services | Your consent, or our legitimate interest for existing clients; you can unsubscribe at any time |
We do not sell personal data.
We use WhatsApp to talk to clients and contractors, mostly through Hutty, our AI agent. We send WhatsApp messages through the WhatsApp Business Platform, provided by Meta Platforms, and a messaging provider that connects our systems to it.
- When we message you: we only start a WhatsApp conversation with you if you have given us your number and agreed to be contacted there, for example by messaging us first, by asking us to, or when you join our contractor network
- What we process: your WhatsApp number and profile name, the messages, documents and images you send us, and delivery and read status
- How we use it: to receive job posts, ask clarifying questions, check contractors' availability, rates and certificates, send shortlists, and follow up on engagements
- Who handles it: Meta and our messaging provider process messages to deliver them, under their own terms and privacy policies. Messages are encrypted in transit. Once received, they are stored in our systems like any other message and kept as set out in "How long we keep it"
- AI: Hutty reads and drafts messages using AI models. A person on our team monitors conversations and can step in at any time
- Stopping messages: reply STOP, or ask us, and we will stop contacting you on WhatsApp. You can also block our number in WhatsApp at any time
Meta's own privacy policy applies to your use of WhatsApp itself: WhatsApp privacy policy (EEA).
Scoring and automated processing
We use software, including AI models, to read job posts and CVs and to score each contractor against a job's criteria, such as experience, equipment, certificates, rate and availability. Scoring ranks candidates; it does not decide who is hired. A person always makes that decision: the client chooses from the shortlist, and our team reviews every placement. If you are a contractor, you can ask us how your score for a role was produced and ask for a human review.
Who we share it with
- Clients: when you are shortlisted, we share the profile details relevant to the role. We ask contractors before sharing their full contact details
- Service providers who process data on our behalf under contract, including website hosting, cloud database and storage, email, WhatsApp messaging (Meta and our messaging provider) and AI model providers
- Advisers and authorities: accountants, lawyers, and public bodies where the law requires it
Our service providers may only use your data to provide their service to us. A current list is available on request.
International transfers
Optimus AI LLC is based in the United States, and some of our providers are too. When personal data from the UK, the EU or the EEA is transferred outside those areas, we rely on an adequacy decision, such as the EU-US Data Privacy Framework where the recipient is certified, or on the European Commission's Standard Contractual Clauses and the UK equivalent.
How long we keep it
- Client and job records: for as long as we work together, then up to 6 years for legal and accounting purposes
- Contractor profiles: while you are active in our network. We delete or anonymise profiles after 24 months with no contact, unless you ask us to keep them
- Payment, timesheet and tax records: as long as the law requires
- Website server logs: kept by our hosting provider for a short period, normally no more than 30 days
Your rights
Depending on where you live, you can ask us to access, correct, delete or export your data, to restrict or object to how we use it, and to withdraw consent at any time. You can also object to processing based on our legitimate interests, including keeping your profile in our network. Write to agent@enerjobs.ai; we reply within one month.
If you are unhappy with how we handle your data, you can complain to your local data protection authority, for example the Agencia Española de Protección de Datos in Spain, the Autoriteit Persoonsgegevens in the Netherlands, or the Information Commissioner's Office in the UK. We'd appreciate the chance to resolve it first.
Security
We protect personal data with access controls, encryption in transit and reputable infrastructure providers. Only people who need data to do their job can see it.
Changes to this policy
We will update this page when our practices change and show the date of the latest version below. If a change is significant, we will tell clients and contractors directly.